Save Hours with GW Manager

The Must-Have Tool for Google Workspace IT Teams

School IT teams handle a long list of Google Workspace admin tasks every day—resetting passwords, creating and deleting users, managing groups, assigning licenses, and overseeing thousands of Chromebooks.

For small schools, these tasks may seem manageable. But for districts managing thousands of students and staff accounts, they become a serious bottleneck.

Google Admin Console provides basic management tools, but it doesn’t support bulk actions for many essential tasks.

This leaves IT teams forced to complete time-consuming, repetitive work manually—clicking through users one by one, updating settings one at a time, and running into admin limitations that slow down the process.

If your IT team is spending hours each week managing Google Workspace manually, there’s a better way.

That’s why schools are switching to gwmanager—a tool designed to automate the bulk admin tasks that Google doesn’t support.

What School IT Admins Are Saying

"I rarely write a review, but this add-in has been a game changer for administering our school's domain. It has streamlined my workflow and made managing our users simple. Thank you!"
— Trish Weber, Ph.D., Academic Technology Coordinator, California Virtual Academies

"A must-have tool for a Google Workspace Admin. Saves a lot of time. Received excellent support from the developer team—they even went the extra mile to implement an option to export deleted accounts when we had an issue. This feature helped us resolve it in no time. Thanks to the team at GW Manager."
— Natesh Babu DR, Acharya Institution (12,000 Students)

"With GW Manager, I feel like I have a team of experts backing me up. Every admin challenge, now a piece of cake."
— Keisha Jenkins, Technology Coordinator, Public School

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The IT Bottleneck: Where Google’s Admin Tools Fall Short

Google Admin Console provides some bulk tools—like CSV imports for creating users and resetting passwords—but it still lacks key automation features.

If you’ve ever needed to:

• Delete 1,000 inactive users at once
• Restore a recently deleted user before it’s permanently lost
• Remove 500 students from an old Google Group
• Suspend and unsuspend users in bulk
• Assign and unassign Google Workspace licenses
• Manage a fleet of 5,000+ Chromebooks efficiently

You’ve likely run into frustrating limitations.

Many school IT teams rely on Google’s CSV import feature for bulk actions, but it’s limited to just a handful of functions. Suspending users, deleting accounts, restoring users, assigning licenses, and managing Chromebooks must still be done manually.

Here’s how Google’s admin tools compare to GW Manager:

For IT admins, these missing bulk actions create unnecessary manual work, increasing workload and reducing efficiency.

The good news? Every single one of these missing features is supported in gwmanager.

How Much Time Are Schools Losing to Manual Admin Work?

Let’s break it down.

A mid-sized school district with 5,000 students and staff typically needs to:

• Reset hundreds of passwords every semester
• Suspend and unsuspend thousands of accounts annually
• Assign and unassign Google Workspace licenses
• Remove hundreds of students from old Google Groups
• Manage thousands of Chromebooks

Without automation, these tasks require dozens of hours per month.

For a district managing 10,000+ users, that’s hundreds of hours saved per year.

For smaller schools, even saving a few hours per week means IT teams can focus on higher-value tasks like cybersecurity, device management, and staff training.

Calculate Your School’s Time Savings

Every IT team operates differently, but you can estimate your time savings using a simple formula:

Time Savings Formula

Time Saved Per Task = (Time Spent Manually - Time with gwmanager) × Frequency of Task

Example Calculation

Let’s say your school:

• Deletes 500 inactive users every month
• Suspends 1,000 graduated students every year
• Manages Chromebook assignments every quarter

Using gwmanager, you can estimate:

• Deleting 500 users → 4 hours manually → 2 minutes with gwmanager → Saves 3 hours 58 minutes per month
• Suspending 1,000 users → 3 hours manually → 5 minutes with gwmanager → Saves 2 hours 55 minutes per year
• Managing 500 Chromebooks → 3 hours manually → 5 minutes with gwmanager → Saves 2 hours 55 minutes per quarter

Total time saved per year: 65+ hours for just these three tasks.

Now, think about all the other admin actions your team handles—password resets, group management, license assignments. The total savings can easily reach hundreds of hours per year.

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Alternative Tools and Their Limitations

Some IT teams have tried using other tools, such as GAM and Ok Goldy, to manage their Google Workspace environments. While these tools offer some automation, they come with notable limitations.

GAM: Powerful but Requires Command-Line Expertise

GAM is a popular open-source tool that allows Google Workspace admins to perform bulk operations using the command line. However, it requires technical knowledge and scripting skills, which can be a barrier for many IT teams.

• Steep learning curve – IT staff need to understand scripting and command-line operations.
• Time-consuming setup – Installing and configuring GAM requires effort, especially in large school environments.
• Lack of a user-friendly interface – IT teams looking for a simple dashboard to manage users find GAM cumbersome.

Ok Goldy: A Simpler Alternative, but No Longer Maintained

Ok Goldy was a Google Workspace management tool designed to provide an easier interface compared to GAM. However, it is no longer actively maintained or supported.

Unlike GAM, Ok Goldy didn’t require scripting knowledge, but since it is currently non-functional, schools cannot rely on it for automation.

Why Schools are Choosing gwmanager Instead

GW Manager is the best of both worlds—offering the power of GAM but without the complexity and the ease of use of Ok Goldy with ongoing support and feature updates.

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Get Started Today

If your IT team spends hours every week handling Google Workspace admin work manually, it's time to switch to a smarter, faster system.

• Automate what Google Admin Console doesn’t support
• Save 80 percent of your time on Google Admin tasks
• Eliminate manual errors and increase security

Start w to see how your school can save time.

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